Improve your email etiquette with the best ways to end your email—featuring examples for work, networking, job applications, and more.
Last Updated: May 12, 2025
Email communication has become an integral part of our daily lives—whether for business, casual conversations, or customer interactions. When crafting an email, one of the most important aspects is how you end it. A well-chosen closing can set the tone for your message and leave a lasting impression on the recipient.
The conclusion of your email serves several purposes: it reinforces your message, encourages a response, and signals the end of the conversation. Depending on the context of the email, your sign-off should vary. In this blog post, we’ll explore the best ways to end your email, covering a range of scenarios from formal business emails to more informal, personal messages.
Before diving into the specific ways to end your email, it’s essential to understand why the email closing is so important. Your closing serves as the final point of contact in the email, so it’s your last chance to express professionalism, warmth, or appreciation. The wrong sign-off could potentially weaken the message or leave a negative impression.
A thoughtful and appropriate email closing can:
When sending emails in a professional context—whether to a colleague, client, or potential business partner—it’s important to choose a closing that is respectful and business-appropriate. Here are some of the best formal email closings to consider:
“Sincerely” is one of the most classic and widely accepted formal email sign-offs. It’s appropriate for almost any professional setting.
Thank you for your time and consideration.
Sincerely,
John Doe“Best regards” is slightly less formal than “Sincerely” but still professional and versatile enough for most email contexts.
Looking forward to your response.
Best regards,
Jane SmithSimilar to “Best regards,” “Kind regards” is professional yet friendly.
Please let me know if you need any further information.
Kind regards,
Michael Johnson“Yours truly” is more formal and is suitable for official correspondence.
I look forward to discussing this further with you.
Yours truly,
Sarah Lee“Best wishes” is a good mix of professionalism and warmth, ideal for known contacts.
Thank you for your help with this project.
Best wishes,
David ChenWhen writing to a colleague or friend, you might want a more informal sign-off. Here are some options for casual or friendly email closures:
“Cheers” is informal and friendly, often used in UK and Australian culture.
Looking forward to our next meeting.
Cheers,
Emma“Thanks” is perfect for expressing gratitude in informal settings.
Thanks for your help with that report.
Thanks again,
Chris“Take care” is used when you want to express warmth and care.
Let me know if you need anything else.
Take care,
Rachel“Talk soon” indicates an ongoing conversation or relationship.
Hope you have a great weekend!
Talk soon,
Tom“Warmly” strikes a balance between professional and friendly.
Thanks for your collaboration on this project.
Warmly,
SusanI look forward to your response.
Kindly,
JohnPlease don’t hesitate to reach out if you need further assistance.
Best regards,
LilyI appreciate your consideration and look forward to the opportunity to discuss how I can contribute to your team.
Sincerely,
Mark TurnerThanks again for your time and insight.
Warmly,
AmandaThe way you end your email plays a significant role in how your message is received. Whether you're aiming for professionalism, warmth, or casual familiarity, the right email closure can reinforce the tone of your message and leave a positive lasting impression. By carefully considering your audience, message, and relationship, you can choose the best way to sign off every time.
